War Rules
Rules & Guidelines – Highlands War: War for Middle Earth (2023)
Site Rules
Event sites may be remote and primitive. Attendees are required to register with the event and are responsible for following all site rules.
ALCOHOL & DRUGS
Alcohol is allowed on site. Unlawful drugs are prohibited. The drinking age in Arizona is 21 and carrying, storing, or using unlawful substances is a criminal offense. Serving or providing alcohol to anyone under the age of 21 is a criminal offense. Law enforcement agencies will be notified for all cases of underage drinking and unlawful drug use. Criminal acts warranting the notification of law enforcement agencies may be grounds for expulsion from the event without refund of site fees. Anyone who becomes disruptive due to intoxication or for any other reason may be expelled from the event without refund of site fees.
VEHICLES (PARKING, RV’S, & ROADS)
Please park only in designated areas. There is dry RV parking available in designated areas. No electricity or water hookups are available. Driving or parking more than 30 yards off designated roadways may result in damage to the forest and you may be ticketed by the Forest Service.
You may temporarily (approx. 30 minutes) park your vehicle close to your camping site to load and unload before relocating your vehicle to the designated parking area. RV’s and other vehicles will not be allowed to remain in the camping areas and should be parked in the designated parking areas along with a visible parking pass on the dashboard. ATV’s and similar vehicles may not be used on site during the event.
FIRES
There may be fire restrictions in place, depending on the weather conditions preceding the event. You will be notified of any fire restrictions when you check in. If there are no restrictions in place, you may use above-ground, wood-burning fire pits. If there are fire restrictions in place, you are usually limited to propane or other gas-powered stoves and fire pits. All such devices must be able to be immediately turned off. When there are fire restrictions, smoking is prohibited except in an enclosed vehicle. All camps should have at least one fire extinguisher.
FIREARMS
All firearms are prohibited. Carrying, possessing, or brandishing a firearm, whether concealed or visible, even with a concealed carry permit, is prohibited.
PETS
Fully vaccinated pets are welcome but must be leashed (leashes should not exceed 6 feet) or otherwise secured (e.g. in a kennel) and under control at all times. Owners hold full responsibility for the behavior and noise of pets they bring to the event. Out of control, disruptive, or aggressive pets and their owners may be removed from the site without a refund. Event staff may require an aggressive animal to be caged/penned for the duration of the event. Law enforcement may be called to handle disruptive pets if event staff are unable to locate the owner. Owners must pick up after their pets. Do not leave your pets’ droppings behind. All pets should have ID tags with their owner’s contact information and SCA information (name and camping group) in case event staff need to locate the owner of a misplaced pet.
Animals must be provided with adequate shade, water, and ventilation at all times. Animals unable to tolerate heat and dust should not be brought to the event. Arizona law prohibits leaving pets unattended in any vehicle. Pets found in vehicles or tents may be “rescued” if event staff feel they are at risk. Event staff will not be responsible for any damage caused.
PRIVIES, TRASH, GRAY WATER
During the event there will be privies and a garbage bin for bagged trash. If the event is held on public land, campers arriving before or staying after the official event are responsible for their own waste disposal. If the event is held on private land, campers need to make their own arrangements with the owners if they wish to stay outside of official event dates. Gray water must not be dumped on the ground. A gray water tank will be provided during the event.
NOISE CURFEW
Some events may have a noise curfew. Information on noise curfews is available at registration.
PRIVIES, TRASH, GRAY WATER
Some events may have a noise curfew. Information on noise curfews is available at registration.
Youth Rules
Youth and children are welcome to attend Highlands War with a parent or guardian. Some youth activities will be available at the event, but parents should plan on looking after their children. Kingdom of Atenveldt youth rules are in effect. Please keep track of your children.
YOUTH & CHILDREN
Please visit the Youth & Children page for important information, rules, and forms relating to minors attending Highlands War.
MINORS ATTENDING WITH A PARENT OR LEGAL GUARDIAN
Parents or guardians of minors (anyone under 18) must file an SCA Minor Waiver at the event registration tent upon arriving. These forms will be provided at the event. Minors who are registered SCA Members with proof of current membership do not require a waiver at the event.
MINORS ATTENDING WITHOUT A PARENT OR LEGAL GUARDIAN
Minors (anyone under 18) may attend Highlands War with a temporary adult guardian appointed by their parent/legal guardian for the duration of the event. This guardian must bring two copies of each of the two documents below. These two documents must be completed and notarized prior to the event. One copy of these two documents will be retained by the SCA at the registration tent. The other copy of these two documents will be retained by the temporary adult guardian. The two required documents are:
- A notarized Temporary Guardianship Form (Arizona Version) designating who is responsible for the minor. This form must be downloaded, printed, notarized, and signed by the parent or legal guardian, and must also contain the parent(s) contact information. Be aware that other states (SCA Kingdoms) may use a different form than the Arizona version used in the Kingdom of Atenveldt. If the minor lives outside of the State of Arizona, check with the Seneschal of the local SCA group where the minor resides to get the proper form for that State, Province or Country. In all cases, the form you present when you arrive at Highlands War must be completely filled out (including any required notary information) and signed by the parent or legal guardian of the minor.
- A notarized Medical Authorization for Minors Form for the minor. This form must also be downloaded, printed, notarized, and signed by the parent or legal guardian.
All minors must be accompanied by an adult in order to be admitted to the event. Minors in the company of an adult who is not their PARENT or LEGAL GUARDIAN must present the above forms, completed, signed, and notarized, at event registration or they will not be permitted to attend.
MINORS CURFEW AND PARENTAL RESPONSIBILITIES
Highlands War camp curfews require that:
- Minors 15 and under must be in their own camp or escorted by an adult from 10 PM to 5 AM.
- Minors 16 to 17 years old must be in their own camp or escorted by an adult from Midnight to 5 AM.
Parents and temporary guardians will be held responsible for the minor’s behavior at all Barony of Ered Sul events and should be familiar with these event rules:
- When a minor child is found unaccompanied and endangered, a report will be filed with the event staff and local law enforcement agencies will be notified when it is deemed necessary.
- Any child found unattended in a closed vehicle or tent during the day may be “rescued.” In Arizona, vehicle interiors can quickly reach lethal temperatures. Event staff will not be responsible for damage caused.
- All children 12 and under must wear a wristband with the contact information of their parent or guardian. These will be provided at the registration tent.