The War of the Phoenix staff and The Crown and Kingdom of Atenveldt are proud to have you attend the war.
We will do our best to enable you to have a safe and enjoyable event. We ask that you give everyone the same respect, courtesy, and civility you would want for yourselves.
The Kingdom of Atenveldt asks that everyone become familiar with the below regulations, and that you remember that The War of the Phoenix is held on privately owned land, rented for the enjoyment of this event.
Attendees must abide by all modern laws, the “Governing Documents of the SCA, Inc”, “SCA Society Officer Policies”, Atenveldt Kingdom Law, Phoenix International Raceway rules, and The War of the Phoenix Site & Safety Regulations and guidelines explained in this Gatebook.
Attendees must follow instructions given by authorized members of the war staff, SCA officers, and onsite Emergency Medical Service/Law Enforcement personnel. Individuals who do not comply with these guidelines face immediate expulsion from the site without refund, and possible involvement of local law enforcement.
Site Tokens/Parking Passes:
Every person attending The War of the Phoenix is issued a Site Token (or Youth Token) at the front gate, and given a parking pass for their vehicle and trailer. Your Site Token is your receipt for entrance to the site. Children under 12 must wear their Youth Token at all times. Your parking pass must be displayed clearly on your vehicle dashboard and on all detached trailers at all times. Vehicles and trailers found onsite without a parking pass may be towed at the owner’s expense. Vehicles parked in paid parking areas (paid RV, paid tandem parking, and paid parking) must have the correct parking pass displayed on their vehicle. All others will be towed from these areas at the owner’s expense). Attendees re-entering the site must show their site token so please be sure you take it with you if you leave. If you return to site without a site token you will be required to pay to be readmitted to site.
Please review the site map when you arrive to be sure you understand the site road layout, and where to park while you unload and after you unload your things. A strict 1 hour load/unload time limit will be enforced. Unattended vehicles and trailers found illegally parked will be towed at the owner’s expense. The speed limit on all roads inside the site is 15 MPH! Attendees who ignore the speed limit may be removed from the site. Paid parking, handicapped parking, and open free parking areas are provided and clearly marked at the site; vehicles and trailers must be parked in those designated spaces. Parking passes must be visible on your vehicle dashboard and on detached trailers at all times. Paid parking, handicapped parking, and open free parking areas are provided and clearly marked at the site; vehicles and trailers must be parked in those designated spaces. Parking passes must be visible on your vehicle dashboard and on detached trailers at all times. Fire lanes and roads must be kept clear at all times! ALL vehicles must be parked completely clear of lanes and roadways. Vehicles may not be parked in the main field areas, in designated “no parking” areas, or on the roads along the campsites.
Attendees under 18 must be accompanied by their parents/legal guardians or a designated temporary guardian, and must have all paperwork required for attending with minors. If you are attending the event with minors, who you are not the parent or legal guardian of, you must have a signed notarized form authorizing you to bring them to war. Camp curfews require that minors 12 and under must be in their own camp or escorted by an adult from 10 PM to 5 AM, and minors 13 to 17 years old must be in their own camp or escorted by an adult from 11 PM to 5 AM. Minors and the accompanying parent, legal guardian, or responsible adult are responsible for the minor’s behavior while they are at The War of the Phoenix and will be held accountable for the actions of the minors in their care as explained in Kingdom of Atenveldt Policy for Addressing Transgressions by Minors at SCA Events addressing-transgressions-by-minors.pdf (copies available at Watch Point) and the guidelines in the Online event Gatebook. If a minor child is found unaccompanied or endangered, a report will be filed with the war staff & security. When necessary, local law enforcement agencies will also be notified.
WARNING: Any child found unattended in a closed vehicle or tent during the day will be ‘rescued’. Even in the middle of an Arizona winter, the interior of a vehicle can quickly reach lethal temperatures. Everyone under 12 must wear their Youth Token at all times. If your child is lost, contact a war staff member for assistance.
Rules For Your Camp: Where To Camp:
Camping is allowed in designated camping areas shown on the Site Map. If you are seeking a place to camp, ask for help from a member of the war staff at the front gate or one of the Land Coordinator(s). Camping is not allowed on the Target Archery Field, or off the main property/site. The surrounding properties are private and state owned land, and law enforcement agencies will be notified if you set up an encampment there.
Gray Water: No dumping of any gray water or other debris within any camping area. Gray Water tanks will be located at designated privy stations throughout the camping areas and merchants row.
Fire Extinguishers: The Fire-Marshall requires that your camp have a 2 lb- ABC rated (or greater) fire extinguisher outside each tent in easy reach. We recommend also having one located by each ‘kitchen’ area, and fire pit.
Litter & Campfire Ashes: Trash and ash receptacles are provided throughout the site. Please ensure that bagged trash is placed in trash cans (not in ash cans), and that ashes are cold to the touch when discarded. At the end of the event, you are responsible for leaving your camp area free of litter, and for hauling away large items like rugs and furniture.
Do not put any tents, furniture, wood, rugs, or other large items into the dumpsters; you will be asked to pay a dumping fee if you do so.
This is critical if you wish the SCA to have use of the site for future wars!
Torches/Lanterns/Fire Arts: No open-flames are allowed, and “fire arts” performances are prohibited. All torches and lanterns must have a grill or mesh flue or be enclosed in some manner to reduce the chances of sparks and embers.
Fires in camps must be attended and “off-the-ground” a minimum of one foot (with all embers contained) to ensure they are safe and of reasonable size. Fire pits must have a total fuel area of 3 feet or less in diameter, and 2 feet or less in height. Bonfires are not permitted. Large unattended campfires may be cause for expulsion from the event without refund. Please keep flammable liquids\(including all alcohol) away from fires and other open flames. Ash cans are provided at privy stations (ashes must be cold to the touch to be placed in an ash can). Receptacles for ashes are clearly labeled. Please be sure they are only used for disposal of ashes!
We cannot overemphasize the lethal dangers of asphyxiation and carbon monoxide poisoning! Please use common sense when running propane heaters, ESPECIALLY in unventilated enclosures (tents). We recommend extinguishing heaters and lanterns BEFORE bedding down. Watch over your friends and your camp-mates. Invest in a battery operated Carbon Monoxide Detector for your tent.
Curfews: Camp curfews for minors:
Minors 12 and under must be in their own camp or escorted by an adult from 10 PM to 5 AM, and minors 13 to 17 years old must be in their own camp or escorted by an adult from 11 PM to 5 AM.
The war staff knows FRS radios are popular for families and groups who wish to keep in touch during the event. You and your family can use Channels 13, 14 or 15. Please be sure you and your children keep the staff-reserved radio frequencies clear, and that you limit your conversations on the family channels to the information you most need (so others can share the channel as well).
Alcohol, Illegal Drug Use, and Firearms:
The drinking age in Arizona is twenty-one, and carrying, storing or using unlawful substances is a criminal offense.
Serving or providing alcohol to anyone under the age of 21 is a criminal offense.
Firearms are strictly prohibited from site per PIR (owners of the site) rules.
Prohibited Activities and Items Per PIR Rules:
Drones, Personal Golf Carts, Firearms, Metal Flag Poles, Marking on the Ground with Paint, Bonfires, Sky Lanterns, Loud activities between midnight and 5 am.
Only authorized merchants may sell on site.
Media and Commercial/Documentary filming:
Commercial/documentary video/film crews and commercial still photographers wishing to record activities at The War of the Phoenix may only film with prior permission from the Society Media Officer, and must follow the “SCA Commercial/Documentary Filming Guidelines” and the guidelines explained on the PRESS AND MEDIA page of the website.
Security/ Lost & Found:
The Watch at The War of the Phoenix is responsible for patrolling the camping, parking and merchant areas. SCA volunteers are always needed to assist with the watch. Please consider volunteering by signing up at The Watch Point or through the Volunteer Coordinator. Found items should be taken to the Watch Point (unclaimed items will be stored there until the close of the event). Lost items should be reported at the Watch Point.
Last Updated on January 26, 2024 3:14 pm