Kingdom Exchequer
This position reports to the Society Exchequer and is responsible for managing the cash and non-cash assets for the Kingdom of Atenveldt. The successful candidate does not need to have a background or experience in bookkeeping or accounting. Attention to detail and strong communication skills are a must. The Kingdom Exchequer is one of the voting members of the Kingdom Financial Committee and is charged with executing the directives of that committee.
Computer Skills:
- Access and manage email in google email account
- Access and organize online google folders and files
- Proficient ability with Microsoft Excel, Adobe, Google files, folders, and email
- QuickBooks (manage users, record checks, deposits, create and run reports)
- Online meeting software of your choice
- Facebook group management
- Upload files and reports to the society SharePoint directors site
Duties and Responsibilities:
- Check email daily
- Train and lead local group exchequers (monitor membership expirations, warrant dates, review financial policies, review quarterly reports, advise local financial committees, communication via Facebook group and email)
- Train and lead kingdom financial deputies (emergency deputy, registration deputy, regalia deputy)
- Run monthly Kingdom Financial Committee meetings (schedule, invitations, agenda, minutes, communication via Facebook group and email)
- Conduct financial orientation for each new set of heirs
- Manage annual budget process with the KFC
- Manage annual policy review process with the KFC
- Manage signatories on all local group accounts in coordination with society exchequer and director of personnel
- Maintain regnum of all local and kingdom financial officers
- Responsible to coordinate/delegate event gate responsibilities for kingdom events
- Provide monthly reports to corporate office via QuickBooks and SharePoint uploads
- Provide quarterly reports to corporate office via QuickBooks and SharePoint uploads
- Complete annual doomsday report for the Society Exchequer and Society Treasurer
- Open/Close bank accounts in coordination with the Society Exchequer, Society Treasurer, and Board of Directors
- Responsible to coordinate/delegate book reviews for each local group every 2 years or when their exchequer officer changes
Deputies:
At least 3 deputies report to the kingdom exchequer. When open, the kingdom exchequer is required to execute the responsibilities of his or her deputies.
- Emergency Deputy (required)
- Registration Deputy (manages online registration)
- Regalia Deputy (manages non-cash assets)
Contact the current Kingdom Exchequer (exchequer@atenveldt.org) with questions and submit a letter of intent to the Kingdom Financial Committee (kfc@atenveldt.org).
