New forms as of July 1, 2008!
New submission forms are now in use by the Kingdom of Atenveldt. They have the authorization
date Laurel v. 2.0; Atenveldt v2.1 (Laurel Approved [26 Jun 2008])
printed in the lower right hand corner. These are the ONLY forms
upon which submissions can be made; if you submit name or armory on any old form
(and there are several incarnations of the old forms), you will be asked to transfer
the information onto the new forms.
Please read the forms carefully. They closely resemble forms that are now used by
all Kingdoms. The redesign was done by the Laurel Office in January 2007 to expedite
the submissions work load that that Office incurs on regularly--with almost 300
submissions made every month, there is quite enough to do without having to look
through nearly 20 different forms, trying to determine if the submitter will accept
a holding name, the gender of the client, etc.!
These forms require the use of Adobe Acrobat Reader (PDF) or Microsoft Word (RTF).
Please use care in printing the PDF files as an extra margin may be added on some
systems and shrink the form size down. If this happens you cannot use the PDF form
and will need to use the RTF form. The Word files can be edited to type in your
information and to insert the graphic if desired.
Note: Do not use Open Office with the RTF files, as they do not
import properly. We hope to have a set of Open Office files soon.
If you do not have Adobe Acrobat Reader please use the following link to install
the needed software on your computer (it is free).
Filling Out Submission Forms
(easily, painlessly, and so the heralds really like you!)
When filling out the forms, please bear a few things in mind:
- Make sure that if using a device or badge form, the size of the display space matches
the dimensions listed in the form. For a device, the shield shape should be 5 inches
wide and 6 inches tall. For a badge the space should be 4.5 inches square. Forms
that are excessively "shrunk" can and have been returned for redrawing.
- The space marked "Name being submitted (if different from above)" is where household
names, alternate names, order names and war band names go. The "Society Name" should
always list the submitter's primary persona name. This directs the submission to
that person's file, if the primary persona name (and any related armory) has already
been registered. The top line on every submission form is for the primary persona
- Don't include titles in the primary persona name.
- If you are submitting a device or a badge, consider buying an 8-pack of Crayola
crayons or markers, then tossing out the brown and orange ones. What you will be
left with is are the "classic" heraldic tinctures, bright, vivid colors that are
easy to identify.
- Mechanically-colored submission forms (color photocopies or color printers) WILL
BE RETURNED for recoloring in a non-color-shifting medium. Poor quality color photocopies
has been a real reason for some returns by the Laurel Office. There's no reason
to court disaster of this nature, so returning submissions colored this way is the
- Leave argent areas white! Make Or areas yellow! Using metallic paints, metallic
colored pencils and metallic crayons has been another reason for return. Once the
armory is registered, you may use any medium to express it upon a shield, banner
or garb (metallic paint, lame' fabrics, and the like). Metallic on forms often discolors
and confuses the Laurel Office. [The College of Arms isn't doing this to be mean--there
are so many submissions that must be dealt with that it adheres rigidly to the concept
of Armory as a swift, simple means of identification; if the people attending the
Laurel meeting cannot distinguish colors clearly on the submission forms, this is
armory that is just as unacceptable as poor design.]
- Try to blazon the armory; this helps heralds up the line who might wonder if this
is a lion's head or a wolf's head or a panther's head. It's a good idea to put the
blazon in pencil, since it will likely undergo some modification. If heraldic terms
are completely lost upon you, it still helps if you note "this is a lion's head."
- The shield shape is merely shorthand for the heralds (again, rapid identification
of the armory being a device rather than a badge), and some submitters, particularly
ladies, might think that they are required to use a lozenge for a device submission.
This is not the case. Once registered, armory can be displayed on a lozenge, a square
or rectangular banner, or any number of shield shapes, many of which are very characteristic
of certain time periods and/or geographic locales (i.e., German and Italian shields).
Following these guidelines will avoid having a submission returned for an administrative
reason, which only delays the submission process.